18-INDEXING
One
Word or One Line Questions
Q. 1. What do you mean
by Index ?
Ans. An index is a device for finding the position of
records in a system quickly and easily.
Q. 2.
What is Indexing ?
Ans. It is a
method used for making references to the matter that lies in files.
Q. 3.
What are the essentials of a good indexing ?
Ans.
Simplicity, Flexibility, Safety, Economy, Efficiency, Cross-reference etc.
Q. 4.
Name the methods of indexing.
Ans. Book Index, Loose Leaf Book Index, Vowel Index,
Card Index.
Fill in the blanks
1. Indexing is the
key to open the lock of filing system.
2. The
operating cost of records administration is
Low
due to its improved efficiency.
3. Vowel index is an improvement over book index.
4. In case the number of customers is large the card
system become cheap
Ans. 1. Indexing, 2. Low, 3. Vowel index,4. cheap.
True or False
1. Indexing reduces the cost of administrating the
records. True
2. The indexing
system should be economical in terms of money, not in terms of space and
efforts. False
3. Bound Book
Index is suitable for a small and static collection of files True
. 4. The card index is based on the principles of
library cards. True
Ans. 1. True, 2. False, 3. True, 4. True
MCQ
1. Book index is known with other name also (a) Bound
Book (b) Ordinary index (c) Only b (d) Both a and b
2. Which one of the following is an improvement over
book index ? (a) Loose Leaf Book index (b) Vowel Index (c)
Card Index (d) Both a and b
3. Who invented
the card index ? (a) Cbb Jean Rozier (b) Abb's Jean Rozier (c)
Lbb's Jean Rozier (d) Dbb's Jean Rozier
4. A card index is further divided into following
categories
(a) Five (b) Two (c) Seven (d) Three
