17-FILING
One
Word or one Line Questions
Q. 1. What is Filing System ?
Ans. It is a system of keeping records in proper order
. Q.
2. What are the essentials of a good filing system ?
Ans. Simplicity, Compactness, Accessibility, Economy,
Flexibility, Safety, Cross reference etc.
Q. 3.
What is Centralised Filing ?
Ans. When records are maintained at one place or in
the central office.
Q. 4.
What do you mean by sequential file.
Ans. It is a
file in which records are arranged in specific sequence.
Q. 5. What is Lateral filing ?
Ans. The term lateral means that records are arranged
side by side, usually on shelves or racks in upright position, the pockets
having index strips on the visible ends of the files.
Fill
in the blanks
1. Filing is care of records management. (Typing,
filing)
2. The filing
system should be Compact as that it occupies
less space. (Simple, Compact)
3. Under Metal Holder Method, Papers and documents are
placed in metal holder in Chronological order.
(alphabetical, chronological)
4. Suspension
filing are a modification of the Vertical
method of filing. (Vertical, horizontal)
Ans. 1. Filing,
2. Compact, 3. Chronological,4. Vertical,
True
or False
1. Proper sorting of records is one of the objectives
of filing. True
2. Centralised
filing do not ensure uniformity and standardisation in filing operations. False
3. Basically there are two methods of filing. True
4. In motorised
method of filing, an electrically operated console is used. True
Ans. 1. True, 2. False, 3, True, 4. True.
MCQ
1. Which one of the following is not an essential of
good filing system ?
(a) Simplicity
(b) Compactness (c) Safety (d) None of the above
2. Secrecy of
documents or information can be kept through (a) Centralised filing (b) Decentralised
filing (c) Both a and b (d) None of the
above
3.
Alpha-numerical classification is commonly used in (a) Banks (b) Libraries (c)
Transport authorities (d) all of the above
4. Which type
of recording is known as docketing (a) Bound Book (b) Metal Holder (c)
Concertina File (d)
Pigeon hole filing
Ans. 1. (d), 2. (b), 3. (d), 4. (d)
