16-RECORD MANAGEMENT
One
Word or One Line Questions
Q. 1. What is Records ?
Ans. Records are the memory of an office that
constitute a written evidence of
business activities.
Q. 2.
Name various categories of records.
Ans. Personal,
Accounting, Legal, Correspondence, Progress records etc.
Q. 3.
What are the main purposes of maintaining records ?
Ans. Helpful in decision making, Efficiency in
operations. Evaluating the performance, Statutory obligations etc.
Q. 4.
What is Microfilming ?
Ans. It is one
of the best photographic means of retaining information at a reduced size on
film.
Fill
in the blanks
1. Records Management is
a system which controls the records. (Filing, Records Management)
2. Office Management means Management of facts (managements of records, management of facts)
3. Microfiche is read by microfiche reader. (Microfilm,
microfiche)
4. Records are the
memory and backbone of an office. (Documents, Records)
Ans. 1. Records Management. 2. Management of facts. 3.
Microfiche. 4. Records
True
or False
1. Progress
records are related to the business transactions made during a particular
period. False
2. If records
are retained properly then these serve as a basis of internal control. True
3. The records
must be capable of verification. True
4. Microfilming
provides safety to the records because these records are not subject to wear
and tear. True
5. The retention period of Insurance Records is
permanent. False
Ans. 1. False, 2. True, 3. True. 4. True, 5. False.
MCQ
1. Which type of records are related to employees of
the organisation. (a) Employees Records (b) Progress Records (c) Personnel Records (d) Both a and c
2. Suggested
retention period for bank records is (a) 3 years (b) 7 years (c) 8 years (d) Permanent
3. Microfilming
was invented by (a) J.B. Dancer in 1836 (b) J.B. Dancer in 1839 (c) J.B. Dancer in 1837
(d) J.B. Dancer in 1838
Ans. 1. (c), 2.
(b), 3. (b)
